Temporary Reassignment Noac 912

3 FAH-1 H-2340

PERSONNEL ACTIONS

(CT:POH-153;   06-22-2012)
(Office of Origin:  HR/EX)

3 FAH-1 H-2341  INTRODUCTION

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. The subchapter is designed to:

(1)  Be used in conjunction with the regulations published in 3 FAM 2340;

(2)  Help in the preparation of various personnel action documents used by the Department;

(3)  Achieve uniformity throughout the Department in preparing and routing these documents;

(4)  Provide a resource for training employees in personnel documentation;

(5)  Serve as a convenient source of reference; and

(6)  Provide complete, accurate, and current personnel data for the computer programs designed to support a comprehensive personnel program.

b. The Office of Personnel Management's (OPM) Operating Manual, Guide to Processing Personnel Actions is the basic document used to prepare personnel actions in the Federal Government.

c.  The Guide to Processing Personnel Actions, the Personnel From Side (PERFS) system and the IPMS Foreign Service Assignment Management Application (IFSAMA) provide the basis for this subchapter.

d. This subchapter outlines an orderly procedure for providing the necessary documentation for processing personnel actions within the Department of State. While intended primarily as a guide for technicians in the preparation of documents, it also provides supervisory staffs with a general understanding of the system and the data elements required for its efficient operation.

e. Specific instructions are included for use when preparing the Request for Personnel Action (Form SF-52) for the most commonly used natures of action. A Notification of Personnel Action (Form SF-50) is produced automatically from data that is provided on Form SF-52. To process an action accurately, it is essential to use the proper field value codes. PER/EX/IM produces a computer generated report (3 FAH-1 H-2341  Exhibit  H-2341  Table File) which provides the proper field value codes. The Table File is updated as necessary and revised copies are provided to users periodically.

3 FAH-1 H-2342  GENERAL OVERVIEW OF THE AUTOMATED PERSONNEL PROCESSING SYSTEM

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Several automated software programs are used by PER to support a central personnel database on IBM computers maintained by Information Management (M/CIO/IRM). The personnel data in the Central Personnel System (CPS) are divided into the following master files. Each file corresponds to a specific type of personnel data.

3 FAH-1 H-2342.1  Personnel Data Files

3 FAH-1 H-2342.1-1  Employee Data File

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Contains identifying data on employees, and is used by both Payroll and Personnel. Information such as the individual's name, social security number, grade, assignment history, education, and dependent information are included in this file.

3 FAH-1 H-2342.1-2  Position Data File

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Contains data related to individual positions that have been established in the CPS. Position data includes accounting data indicating how the position is funded, and other, more generic data related to the position (e.g., grade, location, Fair Labor Standards Act (FLSA) code, supervisory code).

3 FAH-1 H-2342.1-3  Authorization Data File

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Contains the current position ceilings authorized for each bureau or special complement. Included are ceilings for each type of position (e.g., reimbursable, non-reimbursable) within a division or complement having a position ceiling.

3 FAH-1 H-2342.1-4  Staffing Pattern File

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Contains a combination of personnel and position data that is created on a monthly basis.

3 FAH-1 H-2342.1-5  Table File

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. See also 3 FAH-1 H-2341  Exhibit H-2341.

b. The transaction file contains field value codes and their translations which are used in the CPS for validation purposes. Field value codes are the valid entries that can be used for each data element (e.g., the valid FLSA indicators are "N"—nonexempt and "E"—exempt).

c.  The Table File also contains other code translations. When a three-character "remarks" code is entered on Form SF-52, the automated system translates this code, using the Table File, into English text. The translation is then automatically printed on the Form SF-50.

3 FAH-1 H-2342.1-6  Transaction File

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Contains two files, one for payroll actions and the other for the Office of Personnel Management (OPM). The payroll transaction file contains records for each personnel transaction that affects pay. The OPM transaction file contains any transaction that affects a reportable OPM nature of action. OPM has defined a number of personnel actions for which they receive transaction reports. These include accessions, separations, and other changes in data element values which are used by OPM to update the Central Personnel Data File (CPDF).

3 FAH-1 H-2342.2  Transaction Process

3 FAH-1 H-2342.2-1  Central Personnel System (CPS)

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

CPS is a computer system which allows for direct update by using terminals located in the Processing Branch of the Information Management Division (PER/EX/IM/P). Using formatted screens that are specific to each transaction type, PER/EX/IM/P technicians enter personnel data and transactions.

3 FAH-1 H-2342.2-2  Personnel From Side System (PERFS)

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

PERFS is a computer system that allows the user to prepare a Request for Personnel Action (Form SF-52), transfer it electronically to other users for approval, and print a working copy. Once approved, Form SF-52 is routed to the PER/EX/IM/P central receiver where updates are automatically made to the employee's personnel master record in CPS. The official Form SF-52, as well as the SF-50, forms are printed. PERFS also allows the user to examine Personnel Audit Reports (PARs), position information, staffing patterns, and other pending actions. In addition, the system maintains the routing history of Form SF-52, as well as its disposition.

3 FAH-1 H-2342.2-3  Other Transactions

(TL:POH-46;   05-04-1998))
(State Only)
(Applies to Foreign Service and Civil Service Employees)

In addition to its use for interactive transactions, parts of the CPS are also updated by:

(1)  The IPMS Foreign Service Assignment Management Application (IFSAMA) update of pending assignments and travel data in the database;

(2)  The batch processing of periodic group transactions such as pay raises, within grade increases (WGI), Selection Board issued MSI's, as well as Senior Foreign Service promotions and Board recommended promotions.

3 FAH-1 H-2342.3  Data Entry

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

There are four methods by which data is entered into the CPS:

3 FAH-1 H-2342.3-1  Terminals

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Interactive entry is the process of data entry or query through the use of terminals in which the computer responds to or prompts the user throughout the data entry task. This method is most commonly used by PER/EX/IM/P technicians to enter tasks where an immediate response is required. Terminals are also used by the Procedures and Reports Branch (PER/EX/IM/PR) and System Design and Administration Branch (PER/EX/IM/SDA) to query the system and enter data. In addition, M/CIO/IRM uses terminals to create and modify application programs that support the CPS and PERFS.

3 FAH-1 H-2342.3-2  Batch Jobs

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Batch entry is the process by which the computer response is not immediate and the task is generally scheduled to run at a lower priority, and may be run during the evening when there are fewer (or no) interactive sessions (e.g. staffing pattern updates, within grade increases, MSIs and promotions). The output from a batch job can update the database, provide Form SF-50s, produce reports, make copies of personnel data for backup purposes, and answer queries.

3 FAH-1 H-2342.3-3  The IPMS Foreign Service Assignment Management Application (IFSAMA)

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

The IFSAMA application resides on the PERNET and is primarily used by personnel in the Office of Career Development and Assignments, Bureau of Personnel (PER/CDA). IFSAMA is used to process Foreign Service assignment notices, travel orders and training requests. Some of the assignment and travel data that is entered in IFSAMA is automatically communicated to the CPS.

3 FAH-1 H-2342.3-4  PERFS/TOFS Interface

(TL:POH-46;   05-04-1998))
(State Only)
(Applies to Foreign Service and Civil Service Employees)

A Request for Personnel Action (Form SF-52) is initiated in PERFS and then electronically routed from the originating office to PER/EX/IM's central receiver. Once Form SF-52 passes all edits through an interface process, the CPS is updated and a Notification of Personnel Action (Form SF-50) is automatically produced.

3 FAH-1 H-2342.4  Output

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Four major devices are used to display or write information retrieved from the IBM computer maintained by M/CIO/IRM. Information is output to these devices as a result of user requests and scheduled reports:

(1)  Printers, both line and remote, are used for:

(a)  Forms that are already pre-printed, such as the W-2 form that is produced on an annual basis to report employee salary and tax withholding information;

(b)  Listings of programs and batch jobs used by M/CIO/IRM and PER;

(c)  Responses to queries; and

(d)  A laser printer (Xerox 3700) that produces reports.

(2)  Tape is used predominantly for storage of information. Information taken from the CPS can be copied to tape and then used at a later date for various purposes. Tapes can also be used as a backup medium to restore data in the event of a system failure.

(3)  Microfiche and microfilm are used for reports, which if produced on paper, would be unwieldy because of size. Because reports must be maintained for substantial periods of time or mailed to posts, the use of microfiche and/or microfilm is a more flexible and durable storage medium. Examples of such reports include the Staffing Pattern and the Alpha Listing of State employees.

(4)  Terminals are used to:

(a)  Interactively report error conditions to the CPS users, such as the error messages that are displayed when PER/EX/IM/P technicians encounter an error in the entry of a transaction, and

(b)  Interactively respond to queries.

3 FAH-1 H-2342.5  Reports and Queries

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Three generalized query packages are used; IQ, SPSS, and SAS.

3 FAH-1 H-2342.5-1  IQ

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

IQ is a query program that was developed by the Department of State which allows M/CIO/IRM and PER personnel to construct questions and then run, in batch, those queries against tape versions of any of the master files. For example, how many individuals have tenure code 21 who are currently in full-time positions? The query language, IQ, provides the structured format used to request this information.

3 FAH-1 H-2342.5-2  SPSS

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

SPSS is a third-party software package designed to provide certain types of data represented in a statistical fashion. It is most commonly used at the State Department to produce statistical reports such as the "Salaries by Selected Categories" Report.

3 FAH-1 H-2342.5-3  XDB

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

XDB is the personal computer (PC) version of DB2 software which is a relational database management program. This XDB file resides on a PC in PER/EX/IM and is used as a fast response for file queries and statistical information.

3 FAH-1 H-2342.5-4  SAS

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

SAS is a commercial software package used for developing file listings and statistical reports. It also has certain programming capabilities for creating and managing sequential files.

3 FAH-1 H-2343  FORM SF-52 INSTRUCTION

3 FAH-1 H-2343.1  General Requirements

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. The only official source for completion of Form SF-52 is the employee's official personnel folder.

b. A Request for Personnel Action (Form SF-52) is required for all personnel actions except normal within-grade increases, yearly Foreign Service promotions, administrative promotions of Foreign Service career candidates, the yearly comparability increase authorized by public law and realignments involving ten or more employees.

c.  Use the Guide to Processing Personnel Actions when preparing Form SF-52. Individual offices are responsible for obtaining the Guide to Processing Personnel Actions and the installments issued to update it. See exhibits within this section for instructions on processing Foreign Service actions.

d. To ensure an accurate database, all actions must be submitted no later than one pay period after the effective date.

3 FAH-1 H-2343.2  Retroactive Processing

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. The personnel data file in the CPS is a current one. The Form SF-50 that is produced from Form SF-52 documenting an action retroactively must be entered manually to the CPS using special screens within PER/EX/IM/P or, in the case of an action initiated through PERFS, compared against the CPS prior to update.

b. Initiating offices should ensure that Form SF-52 is prepared in accordance with the Guide to Processing Personnel Actions and this section, and routed accordingly. Each block on Form SF-52 must be completed with information that is current as of the effective date of the requested action. Verification of the information used must be obtained from the Official Personnel Folder (OPF); also known as the administrative file of the employee.

3 FAH-1 H-2343.3  Parts of the SF-52

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

The following information is pertinent to processing personnel actions for employees of the Department of State. Please refer to these items and the Guide to Processing Personnel Actions when processing actions. Unless otherwise noted, all data fields on Form SF-52 must be completed.

(1)  PART A—Requesting Office—Self-explanatory

(2)  PART B—For Preparation of SF-50

(3)  Blocks 1 through 6:—Self-explanatory

(4)  Blocks 7 and 15, From and To Position Number and Title: This block documents the number and title of the position an employee occupies. The position title code (blocks 9 and 17) is used to translate the title of the position. Codes for diplomatic (secretarial, consular, noncommissioned) titles should be indicated here, when appropriate. Use the most recent Diplomatic Titles list or Section DT of the Table File. Personnel actions granting or changing titles are approved by PER/CDA/T&R (Title and Rank).

(5)  Blocks 9 and 17, Occ. Code: The code used to document the occupation series of the position. See Section PT of the Table File. The translation of the code prints in blocks 7 and 15.

(6)  Blocks 12 and 20, Total Salary/Award: The sum of blocks 12/20c and 12/20d. Block 20 also documents the amount of an employee’s cash award.

(7)  Blocks 12a and 20a, Basic Pay: The scheduled amount for an employee's grade and step.  It includes special salary rates.

(8)  Blocks 12b and 20b, Locality Pay: The additional pay for an employee whose official duty station is in a locality pay area.

(9)  Blocks 12c and 20c, Adjusted Basic Pay: The sum of 12/20a (Basic Pay) and 12/20b (Locality Pay).

(10) Blocks 12d and 20d, Other Pay: The dollar amount of any additional pay an employee receives in addition to the adjusted basic pay, e.g., AUO, retention allowance, supervisory differentials, etc. Other Pay is a one time payment. It is not included in an employee’s total salary amount.
Exception: The dollar amount of an employee’s AUO is included in the Total Salary (Blocks 12 and 20).

(11) Earned rate: All employees have an earned rate, as well as, a per annum rate in the database. The earned rate is the amount the employee is actually paid. The earned rate salary field must be completed in PERFs. However, to document an earned rate for an employee on a SF-52 that will be processed manually, the remark code 358 must be used.

(12) Blocks 14 and 22, Name and Location of Position's Organization: The organization to which an employee is assigned. The database will automatically translate the location of the position when the organization code is entered.

(13) Block 23, Veterans Preference: An employee's veteran preference must be determined at the time of entrance on duty and the appropriate code entered on the SF-52. The Guide to Processing Personnel Actions explains an employee’s eligibility for veterans preference.

(14) Block 24 and 25, Tenure: Use the most recent tenure code list issued by PER/EX/IM. Enter both data codes, e.g., OPM's code “1” in block 24 and Department of State's code “(01)” in block 25 as shown on the tenure code list.

(15) Block 26, Veterans Preference for RIF: Indicate "yes" or "no." Veterans preference for RIF purposes must be established at the time of entrance on duty.

(16) Block 27, FEGLI: The code used to document an employee’s election for life insurance under FEGLI. A list of the codes used can be found in the Table File, Section FG. An employee's election can be found in the Official Personnel Folder on the Life Insurance Election (SF-2817).

(17) Block 28, Annuitant Indicator: The code used to document the retirement system for which an employee’s annuity is based. The Guide to Processing Personnel Actions lists all of the valid annuitant indicators.

(18) Block 29, Pay Rate Determinant (PRD): The code used to best describe any special factors used in determining an employee’s salary. See the Guide to Processing Personnel Actions for codes and explanations. For members of the Senior Foreign Service or Senior Executive Service who elect to receive the salary and benefits of their personal rank while serving on a presidential appointment, the PRD must be “S”.

(19) Block 30, Retirement Plan: The code used to describe an employee's retirement plan. See the Guide to Processing Personnel Actions for codes and explanations.

(20) Block 31, Service Computation Date (SCD-leave): On an initial appointment, including transfers (NOAC in the 100 series), initiating offices are responsible for computing the SCD. See the Guide to Processing Personnel Actions to determine service that is creditable and if you have the required information to verify prior service that is claimed. Enter six digits (MM/DD/YY) in Block 31. If you are unable to verify all prior service, compute the SCD using the documentation available or use the entry on duty date. A request should be forwarded to PER/ADM/RM to obtain service on an employee who has prior government service. When prior service has been obtained by PER/ADM/RM, it will be forwarded to the initiating office for recomputation of the SCD. Employees returning to duty after more than 6 months in non-pay status during any one calendar year must have their SCD recomputed. The servicing personnel office is responsible for recomputing the SCD on actions documenting a return to duty or placement in pay status or when the work schedule changes from intermittent to part-time or full-time.

(21) Block 32, Work Schedule: The code used to describe the work schedule or time basis on which an employee is paid. See the Guide to Processing Personnel Actions for the codes and translations.

(22) Block 33, Part-Time Hours Per: This block documents the number of hours to be worked during a pay period for an employee on a part-time work schedule. No entry is required for a full-time work schedule.

(23) Block 34, Position Occupied: Self-explanatory.

(24) Block 35, FLSA Category (Fair Labor Standards Act Exemption Status): The FLSA code is determined by the Office of Civil Service Personnel (PER/CSP) for all positions. It documents whether an employee is subject to the minimum wage and over-time provisions of the Act. All overseas positions are exempt.

(25) Block 36, Appropriation Code: This block documents the funding for the position that the employee occupies. See 4 FAH-1 Financial Management Handbook for the valid appropriation, allotment, object and function codes for an organization.

(26) Block 37, Bargaining Unit Status: This block describes whether an employee is eligible to be represented by a bargaining unit based on the status of the position. It does not indicate that an employee is or is not a member of a union. Information regarding employees eligible for and represented in a bargaining unit can be found in Union Recognition in the Federal Government published by the Office of Employee and Labor Relations at OPM. The valid bargaining unit codes within the Department are provided below:

AFSA (FS members, except Chiefs of Mission, DCMs, admin and personnel officers, officers serving as Deputy Assistant Secretary or above)

0040

NFATC (Language Instructors)

0010

Passport Office (Outside DC)

0050

Publishing and Reproductive Division

0020

Eligible but not in a bargaining unit

7777

Ineligible (includes supervisory and managerial positions)

8888

AFGE (CS Professional Occupations)

0026

AFGE (All other eligible General Schedule and Wage Grade employees)

0025

(27) Block 38. Duty Station Code: The code (state/country, city, county) used to translate the location of an employee’s position in Block 39. The standard reference for the codes is the General Services Administration’s publication, Worldwide Geographic Location Codes. Updates to geographic location codes can be found in the Guide to Personnel Data Standards.

(28) Block 39. Duty Station (city-county-state or overseas location): This block documents the location of an employee’s position based on the code used in block 38.

(29) Block 40, DOG: This block documents an employee’s current date of grade (MM/YY).

(30) Block 41, WGI: The code used to document an employee’s due date for the next within grade increase (PPY). The first two digits indicate the pay period (PP) and the third digit the year (Y) in which the next WGI is due, e.g., pay period 21 of 1995 would be entered as 215. If the employee is ineligible for a WGI use "CCC."

(31) Block 42, Skill: For Foreign Service Members Only. This block documents an employee’s primary personal skill. Skill codes are established by PER/RMA. Use the most recent list issued by PER/EX/IM.

(32) Block 43, Not Used

(33) Block 44, Not Used

(34) Block 45, Educational Level: The code used to document the highest level of education for an employee. See the Guide to Personnel Data Standards for valid codes and translations. The education level is required on all appointments, conversions to appointments and separations.

(35) Block 46, Year Degree Attained: This block documents the year an employee received the degree reflected in Block 45 of the SF-52. See the Guide to Personnel Data Standards for valid codes. The year of degree is required on all appointments, conversions to appointments and separations .

(36) Block 47, Academic Discipline: The code used to document an employee’s major or concentration. See the Guide to Personnel Data Standards for valid codes. The academic discipline is required on all appointments, conversions to appointments and separations.

(37) Block 48, Functional Class: The code used to document an employee’s area of specialization, e.g., scientist, engineer, etc.  See the Guide to Personnel Data Standards for valid codes. When a functional classification code has not been established for a particular occupation code use “00.” The functional class is required on all appointments, conversions to appointments and separations.

(38) Block 49, Citizenship: To document a change in citizenship, initiate a SF-52 conversion action based on the employee’s initial type of appointment. The effective date of the conversion is the date the employee changed citizenship status. Use remark code: XXX; “Changes citizenship from (enter code).

(39) Block 50, Veterans Status: Self-explanatory. See the Guide to Personnel Data Standards for valid codes. The veterans status is required on all appointments, and conversions to appointments.

(40) Block 51, Supervisory Status: Self-explanatory

(41) Part C—Reviews and Approvals: Self-explanatory

(42) Part D—Remarks by Requesting Office: Leave blank for resignations and retirements.

(43) Part E—Employee Resignation/Retirement:  Self-explanatory

(44) Part F—Remarks: This block documents the required OPM remarks and agency remarks for the personnel action being processed. It is used to explain the action to the employee, payroll, future employers, OPM and other federal and state agencies. Use the Guide to Processing Personnel Actions and the Table File to obtain the valid remark codes. All OPM required remarks must be listed first, in alphabetical order. Remarks established by the Department should be listed after all OPM required remarks.

3 FAH-1 H-2343.4  Explanation of Format

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. The CPS is programmed to print position information on Form SF-50 based on an established format criteria. Accession (A Format): position information will print on the TO SIDE only. Regular (R Format): position information will print on both FROM and TO SIDE. Separations (S Format): position information will print on the FROM SIDE only. The following exhibits reflect the appropriate format based on the nature of action.

b. The exhibits are distinguished, for the most part, by different Nature of Action Codes (Blocks 5A and 6A) and Natures of Action (5B and 6B). The Legal Authority Codes (5C/E and 6C/E) and Legal Authorities 5D/F and 6D/F) are indicated on the exhibits as well. Most of the exhibits are specific to Foreign Service personnel actions because they are not covered in the Guide to Processing Personnel Actions.

c.  The codes listed for each nature of action and remark are NOT the only possibilities. You must refer to the Guide to Processing Personnel Actions or the Table File for a complete list.

3 FAH-1 H-2343.5  Index for SF-52 Exhibits

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

The index provides a general breakdown of the various natures of action included in this section. Since several natures of action are similar in preparation, they are shown in general groupings.

 

 

Exhibit Part No.

 

Codes (NOACs)

Translation‑NATURE OF ACTION

1

001

Cancellation

 

999

Agency Cancellation

2

002

Correction

 

950

Agency Correction

3

170A

Recall to Active Duty—Career Foreign Service Officer

 

170B

Appointment by the President as Ambassador

 

170C

Appointment by President as (title)

 

170D

Reemployment—Career Foreign Service

 

170E

Excepted Appointment—Foreign Service Career

 

171A

Excepted Appointment—Foreign Service Career

 

171B

Excepted Appointment FP Noncareer NTE (date)

 

171C

Excepted Appointment—(type of employee)—NTE (date)

 

171D

Reemployment—Career Candidate/Noncareer NTE (date)

4

292

Return to Duty

 

965

Return to Duty (less than 30 days)

5

300

Retirement‑Mandatory

 

301

Retirement-Disability

 

302

Retirement-Voluntary

 

317

Resignation

6

350

Death

7

352

Termination‑Appointment in (agency)

8

460

Leave Without Pay NTE (date)

 

480A

SFS Sabbatical NTE (date)

 

960

Leave Without Pay NTE (date)

9

542A

Conversion to SFS Career Appointment

 

542C

Promoted by Appointments to or within the Senior Foreign Service

 

543A

Conversion to Reinstatement SFS Career

10

570A

Appointment by the President as FSO

 

570B

Conversion to Excepted Appointment—FP Career

 

571A

Conversion to Excepted Appointment—FP Noncareer NTE (date)

 

571B

Conversion to Excepted Appointment—FS Career Candidate NTE (date)

11

570C

Appointment by the President as Ambassador to (country)

 

570D

Appointment by the President as (position)

 

570E

Resignation as Ambassador to (country) and Appointment by the President as Ambassador to (country)

 

570F

Resignation as Ambassador to (country) and Transfer

 

570G

Resignation as (position) and Appointment by the President as (position)

 

570H

Resignation as (position) and Reversion to (class)

 

570M

Resignation as Ambassador to (country) and Reversion to (class)

12

721

Reassignment

 

921

Agency Reassignment

13

760

Extension of Appointment NTE (date)

14

780

Name Change from (previous name)

15

800

Change in Data Element

 

803

Change in Retirement Code

16

880

Change in Tenure Group

17

894

Pay Adjustment

18

894A

Meritorious Step Increase

19

894B

Language Proficiency Increase

20

895

Locality Payment

21

905

Limited Career Extension NTE (date)

22

910

Reimbursable Assignment from (agency) NTE (date)

 

912

Extension of Reimbursable Assignment from (agency) NTE (date)

 

915

Termination of Reimbursable Assignment from (agency)

23

913

Reimbursable Assignment to (agency) NTE (date)

 

914

Extension of Reimbursable Assignment to (agency) NTE (date)

 

916

Non-reimbursable Assignment to (agency) NTE (date)

 

917

Extension of Non-reimbursable Assignment to (agency) NTE (date)

 

918

Termination of Non-reimbursable Assignment to agency)

24

972

Detail NTE (date)

 

973

Termination of Detail

 

972D

Extension of Detail NTE (date)

25

979

Granting of Diplomatic and/or Consular Title

 

980

Appointment as Consular Officer in the Diplomatic Service of the USA

 

980A

Appointment as Consular Officer and Secretary in the Diplomatic Service of the USA

 

980B

Appointment as Secretary in the Diplomatic Service of the USA

 

984

Change in Title

 

 

Assignment of Non‑Commission Diplomatic Title

26

993

Change in Employee Skill Code

 

3 FAH-1 H-2344  PRESIDENTIAL APPOINTMENTS

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

All presidential appointments are coordinated by the Presidential Appointments Staff (PER/CDA/SL/PAS).

3 FAH-1 H-2344.1  Appointment Documents

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. Personnel actions for career members of the Foreign Service are prepared by the appropriate PER/CDA technician. For non-career appointees, Form SF-52 is usually initiated by the appropriate bureau executive office. However, it may be prepared by the appropriate PER/CDA technician. The bureau executive office should provide the following information on a noncareer appointee who is not on the rolls of the Department. For members of the Service who are already on the rolls of the Department review the official personnel file. For appointees who are transferring from another federal agency to a presidential appointment with the Department, the initiating office should obtain preliminary employment information from the losing agency. Form SF-75, Request for Preliminary Employment Data should be used to obtain the information required for the appointment.  Following is the required information:

(1)  Name;

(2)  Social Security Number;

(3)  Date of Birth;

(4)  Retirement Coverage;

(5)  Annuitant Indicator;

(6)  Service Computation Date;

(7)  Tenure Code;

(8)  Sex;

(9)  Skill Code;

(10) Pay Plan and Class of Mission; and

(11) Salary.

b. The following provides information unique to specific types of presidential appointments and separations.

(1)  BLOCKS 5A/B or 6A/B, Natures of Actions (select as appropriate):

NOAC 170B    APPOINTMENT BY THE PRESIDENT AS AMBASSADOR TO (country). Used to appoint persons who are not on the Department’s rolls as chief of mission.

NOAC 170C    APPOINTMENT BY THE PRESIDENT AS (position). Used to appoint persons who are not on the rolls of the Department to positions other than chief of mission.

NOAC 317      RESIGNATION. Used to separate non-career appointees.

NOAC 352      TERMINATION APPT IN (agency). Used to transfer appointees from other federal agencies (including other foreign affairs agencies) back to the parent agency upon completion of appointment.

NOAC 570C    APPOINTMENT BY THE PRESIDENT AS AMBASSADOR TO (country). Used to appoint Department employees as ambassador and transfer.

NOAC 570D    APPOINTMENT BY THE PRESIDENT AS (position). Used to appoint Department employees to positions other than chief of mission.

NOAC 570E     RESIGNATION AS AMBASSADOR TO (country) AND APPOINTMENT BY PRESIDENT AS AMBASSADOR TO (country). Used to transfer an Ambassador from one country to another

NOAC 570F     RESIGNATION AS AMBASSADOR TO (country) AND TRANSFER. Used to resign an Ambassador, transfer, and revert to personal pay plan/class/step in Department.

NOAC 570G    RESIGNATION AS (position) AND APPOINTMENT BY THE PRESIDENT AS (position). Used to move appointee from one Presidential appointment to another, other than chief of mission..

NOAC 570H    RESIGNATION AS (position) AND REVERSION TO (pay plan/class/step). Used to move appointee from Presidential appointment and revert to personal pay plan, class and step.

NOAC 570M    RESIGNATION AS AMBASSADOR TO (country) AND REVERSION TO (pay plan/class/step). Used to resign an Ambassador and revert to personal pay plan/class/step.

(2)  BLOCKS 8 and 16, Pay Plan: Enter the pay plan for the position, i.e., FA, EX, SR or AD.

(3)  BLOCKS 10 and 18, Grade (select as appropriate): If the appointment is to a position other than chief of mission, enter the grade for the position. If the appointment is to a chief of mission position, select as appropriate:

(a)  For SFS: Use 01, OC, MC, CM or CA. 

(b)  For non-career appointees: Use NC.

(4)  BLOCKS 11 and 19, Step or Rate: If the appointment is to a position other than chief of mission enter the step of the position. If the appointment is to a chief of mission position enter class of the mission, i.e., 13 or 14.

(5)  BLOCKS 12 and 20, Salary: Enter the salary of the position or class of mission.

(6)  BLOCKS 24 and 25, Tenure Code (select as appropriate):

(a)  For all career appointees, including a SFS member from another foreign affairs agency: Enter 1(01)

(b)  For noncareer appointees: Enter 3(17).

(7)  BLOCK 29, Pay Rate Determinant (select as appropriate):

(a)  For a career member of the SES or SFS, including a SES/SFS member from another foreign affairs agency, who elected to retain the salary and benefits of his/her personal rank: Enter PRD “S”.

(b)  For a career member of the SES or SFS, including a SES/SFS member from another foreign affairs agency, who elected to receive the salary and benefits of the presidential appointment: Enter PRD “0”.

(c)  For a career member of the FS, including non-career appointees: Enter PRD “0”.

(8)  BLOCK 42, Personal Skill (select as appropriate):

(a)  For career appointees of the Department: Enter primary personal skill.

(b)  For non-career appointees: Enter 0010

(c)  For career appointees from another foreign affairs agency: Enter 0035.

(9)  PART F, REMARKS: For all appointees use the following as appropriate:

(a)  RMM01—Appointment affidavit executed (date).

(b)  RM417—Nominated (date); Confirmed (date); Attested (date).

(c)  If appointee is a member of the SFS, include one of the following:

(10) RM478—Appointee, a member of the Senior Foreign Service has elected to receive the salary and benefits of this Presidential appointment. Exempt from annual and sick leave laws by 5 U.S.C. 6301(2)(B). Salary to be paid while on this appointment: (salary). Upon termination of this appointment, member shall revert to pay status as (personal pay plan/class/step) (at applicable current rate) and become subject to the annual and sick leave laws.

(11) RM479—Appointee, a member of the Senior Foreign Service, has elected to retain the salary and benefits of the SFS class while on this Presidential appointment, pursuant to section 302(b) of the Foreign Service Act of 1980.  Member remains subject to annual and sick leave laws. Member's personal rank is (pay plan/class/step).  Salary to be paid while on this appointment: (amount).

(12) RM480—Upon completion of your assignment as Ambassador you will revert to SFS class (     ), level (     ) in accordance with Section 813 of the Foreign Service Act of 1980.

(a)  If appointee is not a member of the SFS, including career Foreign Service officers.

(b)  RM070—Exempt from annual and sick leave laws by (law).

(c)  RM480—Upon completion of your assignment you will revert to permanent (FS class) class in accordance with Section 813 of the Foreign Service Act of 1980.

(d)  If appointee is a member of the SFS from another foreign affairs agency, i.e., AID, USIA, Agriculture, or Commerce, include the following:

(e)  RM083—Employee is a career member of the Senior Foreign Service with (agency) and has reemployment rights to that agency upon termination as (title).

3 FAH-1 H-2344.2  Resignations

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. Chiefs of Mission—Chiefs of Mission who are resigning may retain the salary and appointment for a period not to exceed 50 calendar days (Section 401(b) of the Foreign Service Act). Normally, resigning ambassadors are given 20 days. Requests for extension of this period should be submitted by the regional bureau in writing to PER/CDA for decision by the Director General.  The 50-day period cannot be extended.

b. Reversions—An incumbent ambassador will be reverted to FSO/SFS status after 20 calendar days (counted from the day of relinquishing charge of the previous post) in accordance with 3 FAM 6000 . This period can be extended (see a above) for a total of 50 calendar days if the Director General approves (based on needs of the service or unusual personal considerations). With this reversion, the incumbent ambassador goes back to FSO salary or SFS salary and the officer is again subject to Foreign Service leave laws. This reversion will not affect per diem or actual subsistence authorized for consultations.

3 FAH-1 H-2344.3  Presidential Appointments from other USG Agencies

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. Career Foreign Service members from other foreign affairs agencies—AID, USIA, Agriculture, and Commerce—may be appointed by the President as Ambassadors, Assistant Secretaries, etc. In such cases, PER/CDA/SL (Senior Level Division) serves as the liaison between State and the parent agency on administrative arrangements and initiation of personnel actions.

b. PER/CDA/SL contacts the parent agency and requests Form SF-75 (Request for Preliminary Employment Data) which provides the employee's administrative information, e.g. retirement, health, and life insurance elections, etc. PER/CDA/ASD will prepare Form SF-52 to appoint the employee to the post of assignment.

c.  When the appointment terminates, Form SF-52 must be prepared to transfer (NOAC 352) the former appointee back to the parent agency.

3 FAH-1 H-2345  POSITION INFORMATION

3 FAH-1 H-2345.1  Authorization Notice for Permanent Positions and Employment

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

PER's Authorization Notice is used to document the number of authorized permanent positions in a bureau, special complement, or other appropriation category. This notice is issued by the Office of Resource Management and Organizational Analysis (PER/RMA) whenever there is a change to the number of authorized positions (ceiling). Changes made within a category do not require a notice if the total number of positions in that category is not changed.  Each Authorization Notice identifies the number of authorized American and local (Foreign Service National) positions by specific category. Position counts by category are divided into appropriated positions, positions funded by the Department of State, and reimbursable positions, i.e., positions funded by another agency.

3 FAH-1 H-2345.2  Electronic DS-1670, Request for Position Data Changes

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

The PERFS electronic DS-1670 in CPS is used to create or change position data and/or reprogram positions. Position changes and requests for reprogramming originate in bureaus. Reprogramming occurs when the total number of positions does not change, for example, through a simultaneous abolish/establish action. Position data changes result from reclassification of positions, corrections of errors made in establishing positions, and/or
additions/deletions to position data; for example, a second skill code or temporary overcomplement indicator.

3 FAH-1 H-2346  PAY INFORMATION

3 FAH-1 H-2346.1  General Schedule

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

At least once a year, special rates for certain occupations are established for General Schedule positions. When these rates are established, PER/RMA informs affected bureaus by memorandum. If the new rates require preparation of Form SF-52, the bureau prepares Form SF-52 in accordance with the Guide to Processing Personnel Actions and this handbook.

3 FAH-1 H-2346.2  Federal Wage System

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. Regulations governing the Federal Wage System are found in 5 U.S.C., Chapter 53 and 5 CFR Part 532. The Federal Wage System applies to all blue collar employees of the Federal Government who are engaged in labor, trade, and craft operations.

b. Wage grade salaries are set using hourly rates as the basis of the pay schedules (the Foreign Service Schedule and the General Schedule are based on annual rates). The regular wage schedules (WG, WL, WS) are based on a survey of rates paid by private employers in each Federal wage area, therefore, wage grade employees at the same grade and step can earn different salaries depending on the geographic location. For instance, wage grade rates paid in New York City are different from wage grade rates paid in the Washington, D.C., metropolitan area.

c.  PER/RMA informs PER/EX/IM when new rates have been established under the Federal Wage System and provides a copy of the new schedule. Pay adjustments in this category, as well as, within-grade increases (after certification) are processed automatically and centrally and Form SF-50 issued, without Form SF-52 from the bureau. If it is necessary for the bureau to issue Form SF-52, PER/EX/IM will provide appropriate instructions.

3 FAH-1 H-2347  MISCELLANEOUS PERSONNEL DOCUMENTS PROCESSING

3 FAH-1 H-2347.1  Biographic Data Sheet—DS-1031A

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

The Biographic Data Sheet, DS-1031-A, is used to complete a record in the personnel database for a new employee. Biographic information, education, residence, dependency data, etc., is included. The employing office gives each new employee a DS-1031-A for completion at swearing in. This form is included in the administrative file that is established for the employee. The information is added to the database by PER/EX/IM/P.

3 FAH-1 H-2347.2  Self Identification of Reportable Handicap—Form SF-256

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Completion of Form SF-256 is required by OPM for all appointments (any action which adds an employee to the rolls). The appointee should complete the form before entry on duty or on the date the employee reports for duty. The code is entered into the personnel database by PER/EX/IM/P at the time the other employee data is entered into the system. The code does not print on Form SF-50 and is reported to OPM by computer tape as part of the State Department's Central Personnel Data File (CPDF) submission. Form SF-256 is destroyed after the data is entered into the system.

3 FAH-1 H-2347.3  Language Proficiency Report—DS-1354

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Form DS-1354, Language Proficiency Report is used to report the results of language tests that are not immediately preceded by language training. This form is initiated by the Testing Unit, School of Language Studies, (M/FSI/SLS/TU). On a monthly basis, language proficiency test results are added to the central personnel database by tape submission from M/FSI. The DS-1354 form is sent to PER/PE with a covering memo listing the name of each employee for whom a report is included. Form DS-1354 that removes an officer from language probation is stamped in red. PER/PE annotates the employee's "score card" with this information and forwards the forms to PER/ADM/RM where they are filed in the employee's performance file. Copies of DS-1354's reporting language tests scores taken within 30 days of entrance on duty are also sent to PER/REE/REG. As necessary, PER/REE/REG uses this information to initiate Form SF-52 (NOAC 894B) using the same effective date of appointment, to correct a new employee’s salary to reflect additional step(s) for language proficiency.

3 FAH-1 H-2347.4  Transfer Travel (Foreign Service Only)

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. Leave, Travel, and Consultation Status—Form DS-1707

(1)  Leave, travel, and consultation status is reported on Form DS-1707. The DS-1707 is completed in the Foreign Service Lounge (A/OPR/FMAS/ESC) when the member returns from an overseas post to an assignment in the United States. In the case of separating employees, Form DS-1707 is completed by the Retirement Division (PER/ER/RET).

(2)  Those members returning to the United States must provide a copy of the TMFOUR and two copies of approval for additional home leave, deferred home leave, consultation, TDY, and extended sick leave before Form DS-1707 can be completed. The report includes the dates of leave, travel, TDY, and consultation from the actual date of departure from post until the date of entrance on duty in the United States or date of separation as appropriate. All leave (annual, sick, and home) is included. In the case of separating members, it also reflects date of separation, forwarding address and address for payment of final pay and lump-sum leave. The member signs Form DS-1707 when it is completed. If the member is separating, Form DS-1707 is signed by PER/ER/RET and the member. Copies are distributed to PER/CDA, FMP/FO, the bureau, and the member.

b. Leave Data—Departure for Post—Form DS-1552:  Form DS-1552 is completed by A/OPR/FMAS/ESC for members going from domestic to overseas assignments. The member signs the form at the Foreign Service Lounge before departure. The member must provide the final Time and Attendance Card, certified through the last working day, including pack out days, for completion of Form DS-1552. Information included is the departure date, estimated time of arrival, and leave taken in the last pay period before departure for post. Copies are distributed to PER/CDA, PER/EX/IM/P and FMP/FO.

c.  Travel Message Telegrams:  Travel Messages used by the Bureau of Personnel are outlined in 3 FAM 3760. In addition to notifying the Department of the actual time of departure (ATD) and the actual time of arrival (ATA), TM's are used to start and stop allowances and differentials, establish home leave eligibility dates, request authority to pay, etc. Detailed information travel messages may be found in 3 FAH-1 H-3760.

3 FAH-1 H-2347.5  Medical Documents

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. Medical History and Examination for Foreign Service—DS-1843; Examination of Eligible family members—DS-1662:  All candidates for the Foreign Service who receive conditional offers of employment and their eligible family members are required to undergo a medical clearance examination and obtain a clearance. The examination may be given at a U.S. Government facility or by a private physician. The DS-1843, Medical History and Examination for Foreign Service, is used for candidates and eligible family members over 12. The examinee completes pages 1 and 2, and the examining physician completes pages 3 and 4. Form DS-1622, Medical Examination of Eligible family members under 12 is used for eligible family members under 12. The completed forms are sent to the Office of Medical Services.

b. Medical Clearances:  The medical clearance Form DS-823 is issued only by the Medical Director, Office of Medical Services (M/DGP/MED). It reports the completion of an individual's (member's or eligible family member's) medical examination, and indicates whether the individual has been cleared, with or without limitation for living abroad, or not cleared for service abroad. Medical clearance decisions are based upon a review of the DS-1843 submitted by members and eligible family members 12 years and older, and the DS-1622 for eligible family members under 12 years old. All members and their eligible family members are required to obtain a medical clearance. It is the member's responsibility to obtain this required clearance. Failure to obtain clearance or waiver may result in forfeiture of medical benefits under the Medical and Health program. With few exceptions (3 FAM 1900), an in-service medical clearance is valid for two years or a tour of duty, whichever is longer. The medical examination is not considered officially complete until the member and the interested personnel office have received a copy of Form DS-823. See 3 FAM 1900 for further information and guidance on the examinations and obtaining a clearance. Following are the categories of medical clearance:

·         1 — Unlimited medical clearance which indicates an individual may be assigned to any post without restriction;

·         2 — Medical limitation requiring "post approval" by the Medical Division;

·         5 — Not cleared for any overseas duty;

·         6 and 8 — Special categories, such as conversion to FSO, annulled clearance, TDY assignments, etc.;

·         7 — Pending status and examinee is without medical clearance; and

·         9 — Clearance for separation.

c.  For any assignment of an individual with a limited medical clearance the post must be approved by the Chief of Medical Clearance.

d. There is no standardized list of posts with adequate medical facilities. Upon receiving a request for "post approval" from Personnel, the medical file is reviewed by the Clearance Staff who determines whether adequate medical facilities are available at the proposed post for the particular medical problem and whether the medical condition would be aggravated by identified environmental conditions at post. Copies of Form DS-823 are sent to the member, appropriate PER/CDA assignments office and employing agency for non-State Department employees. A copy is also maintained in the Office of Medical Services. Medical clearance information is automatically updated in the central personnel database through electronic transmission from MED. A daily error report is provided to PER/CDA/ASD for review and update, if appropriate.

e. An individual cannot be appointed to the Foreign Service without a class 1 medical clearance or a waiver of this requirement. Medical clearances received by eligible family members of an applicant have no bearing on an applicant’s appointment for the Foreign Service. See 3 FAM 1900 for procedures for applying for a waiver of the medical clearance standard where an applicant is determined not to be available for worldwide assignment, and procedures for applying for review or administrative waiver of the in-service clearance decisions regarding members or eligible family members.

3 FAH-1 H-2347.6  Personnel Audit Report (Foreign Service Only)

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

The Personnel Audit Report (PAR) is a computer printout of key fields of a member's personnel database record. An abbreviated version of the PAR is used by PER/CDA in the assignment and counseling process. A more abbreviated version of the PAR is used by Selection Boards in the ranking of members of the Foreign Service for promotion purposes. PARs are printed on an annual basis and forwarded to employees during an "OPEN SEASON" for review. The PAR is accompanied by instructions indicating which fields may be corrected or changed at the member's request and those which must have the approval of others. Members of the Foreign Service are invited to return the PAR showing proposed changes to PER/CDA where allowed changes/corrections are made to the database. If the requested changes/corrections require approval of other offices, e.g., PER/ER for change of home leave address, the PAR is sent to the appropriate offices for approval prior to update. If a requested change cannot be accomplished, the member is advised.

3 FAH-1 H-2347.7  Race and National Origin Identification - Form SF-181

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

Completion of Form SF-181 is required by OPM for all appointments (for any action which adds an employee to the rolls). The appointee should complete the form before entry on duty or on the date the employee reports for duty. The code is entered into the personnel database by the Registrar of the Office of the Recruitment, Examination, and Employment (PER/REE/REG). The data, validated and corrected, if necessary, by the Office of Equal Employment Opportunity and Civil Rights (M/EEOCR) in accordance with OPM's validity/correction procedures, is reported to OPM by computer tape as part of the State Department's Central Personnel Data File (CPDF) submission. The code is not printed on the SF-50 nor is it visible in the database. Any changes made to the code after it is put into the system initially are made by M/EEOCR. Form SF-181 is destroyed in accordance with OPM guidelines after the data is added to the system.

3 FAH-1 H-2347.8  Residence and Dependency Report - Form OF-126 (Foreign Service Only)

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. The OF-126 is used to designate residences for travel and shipment of effects; to list dependents WHO WILL TRAVEL AT GOVERNMENT EXPENSE AND WILL RESIDE WITH EMPLOYEE ABROAD; and, if applicable, tandem marital status. See 3 FAM 2210 for regulations. Form OF-126 must be completed upon appointment and upon any change in residence, dependents, or marital status, and before separation or retirement. Instructions for its completion are on the back of the form. The original and two copies of the completed form are submitted to PER/CDA (overseas posts should retain a file copy). In the case of new appointees, it is submitted directly to the servicing technician in PER/CDA. All copies of Form OF-126 submitted before retirement are sent, along with the Request for Retirement, to the Retirement Division (PER/ER/RET).

b. Changes in home leave address must be approved by the Department (PER/ER). PER/CDA forwards those OF-126's requesting a change to PER/ER where the change is either approved or disapproved. If the request is approved, PER/ER returns the original to PER/CDA where the central personnel database is updated. The original is then sent to the Personnel Records Branch (PER/ADM/RM) for inclusion in the member's official personnel folder (OPF). The other two copies are distributed by PER/CDA, one for distribution to the member and the other for the servicing technician's file. If the request is disapproved, PER/ER informs the employee by letter with a copy to PER/CDA.

c.  All other changes requested on Form OF-126 are added to the personnel database by PER/CDA. After the database is updated the original is sent to PER/ADM/RM where it is filed in the member's OPF. One copy of Form OF-126 is maintained in the PER/CDA technician file.

3 FAH-1 H-2347.9  Training Documents

(TL:POH-46;   05-04-1998)
(State Only)
(Applies to Foreign Service and Civil Service Employees)

a. Request for FSI Training, Form DS-755. Regulations governing training are found in 3 FAM 2170. Form DS-755 is submitted to the Foreign Service Institute (FSI) at NFATC for all training that is provided by FSI, i.e., FSI courses, university after-hours training, interagency training, etc. Form DS-755 is initiated by either of the following offices:

(1)  CDA for Foreign Service members and dependents when the training is related to an onward assignment, or

(2)  Bureau executive offices for both Foreign Service and Civil Service employees for all other training.

b. Training Outside FSI—In addition to Form DS-755, the following forms are required for training that is provided through but not by FSI:

(1)  Extension Studies Program—Application for Sponsorship of After-hours Study (green for Civil Service employees and yellow for Foreign Service members).

(2)  Field Training Application—DS-1131 used for correspondence study both overseas and in the Department.

(3)  Request, Authorization, Agreement and Certification of Training—SF-182.

(4)  Repayment Agreement.

c.  These four forms are completed by the employee and submitted to the office which prepared Form DS-755. A new Form DS-755 must be submitted if an onward assignment is changed; a course is canceled, changed, or full; or the employee is requesting a change in the training schedule. Form DS-755 and other required forms are submitted by either CDA or the bureau executive office to the Registrar's Office at FSI.

d. Report of Training in Language/Area Skills and Achievements—Form DS-651

Весьма сомнительно, чтобы Танкадо связал свои ощущения с выстрелом. - И все же он отдал кольцо, - сказал Фонтейн. - Вы правы, сэр. Но он не искал глазами убийцу.

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